How to Share Specific Sheets or Ranges in Google Sheets

Now a day Google Sheets is a powerful tool for collaboration, but sometimes we may not want to share an entire spreadsheet we want to share only Share Specific Sheets or Ranges. Instead, we might need to share only specific sheets or selected ranges with certain people. Fortunately, Google Sheets provides several effective methods for this. In this blog, i will explore various ways to securely share only the necessary data without compromising the privacy of the rest of your document.

 1. Protect Other Sheets and Share the File

If we want to share a Google Sheets file but restrict access to certain sheets, follow these steps:

1.  Open Google Sheets document.
2.  Select the sheet that want to restrict.
3. Click on Data Tab in the top menu, then select Protect sheets and ranges option.
4.  In the side panel, click on Add a sheet or range.
5.  Select the sheet or range you want to protect, then click on Set permissions option.
6.  set a permission about who can edit this protected range. we can allow only specific people or restrict everyone from editing.
7.  Now, share the file by clicking on the Share button in the top-right corner and entering the email addresses of those you want to grant access to.

Note: althought this method doesn’t completely hide the protected sheets, it prevents unauthorized users from making changes.

2. Use the IMPORTRANGE Function

If we need to extract and share data from a specific range without exposing the entire document, the `IMPORTRANGE` function is a best option.

1.  Create a new Google Sheets file.
2. In the new sheet, enter the following formula=IMPORTRANGE(“<URL_of_Original_Sheet>”, “Sheet1! A1:D10”)
3. Click on Allow access when prompted.
4.  Share this new file with the intended audience.

Note: In This method ensures only the selected range appears in the shared sheet, while the original data remains secure in our sheet.

3. Share Specific Sheets or Ranges as view-only content

In this Publish to Web feature that allows us to share specific ranges or sheets as view-only content.

1.  Go to File Menu and Select Share and click on Publish to Web.
2.  In the popup, choose the desired sheet or range that we want to share.
3.  Select preferred format for example web page, CSV, etc.
4. Click on Publish and copy the generated link.
   Note: Data updates automatically in the published view whenever the source sheet is modified.

Filter Views for Controlled Sharing

Filter views allow us to create customized data displays without affecting the original sheet content.

1. Highlight the data you want to filter.
2.  Go to Data menu click on Create new filter view.
3.  Customize the filter to display only the required data.
4.  Share the sheet with others.
   Note: Users will only see the filtered view, we created if we send them the correct URL (obtained by copying the URL when the filter view is active).

Best Practices for  Share Specific Sheets or Ranges in Google Sheets Safely

• Always we have to review sharing permissions before sending the link to others.
• view-only links for users who don’t require editing access.
• To ensure the safety of your data, check and update permissions frequently.
•  Avoid publishing confidential or sensitive information unless necessary.
  By following these methods, we can confidently share only the relevant sheets or data ranges in Google Sheets while ensuring your confidential data stays secure. Happy sharing!

Conclusion

after completing this blog you will learn How to Share Specific Sheets or Ranges in Google Sheets by many way as your requirement. in this way we can secure our data to other user.

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