Dynamic Sales Dashboard Using Excel

Introduction:

Dynamic Sales Dashboard are sales technology that provide a visual representation of your most recent performance metrics. It gives you a concise view of results-based data like sales-to-date, sales-by-territory, lead conversion rate, sales growth, etc.

Dashboards are an essential tool for any business planning to increase revenue and set growth goals. Without a sales dashboard, you will need to analyze large amounts of personal data. Trying to record all these sales metrics manually is a very difficult task with a high risk of human error.

In this tutorial you will learn how do create sales deshboard using excel sheet step step.

CLICK HERE TO DOWNLOAD THIS SHEET

In the fast-paced world of sales, having a comprehensive view of your performance is crucial. This blog takes you on a journey through the creation of a dynamic sales dashboard using Excel, where data comes to life, providing real-time insights that empower decision-making and drive sales strategies.

Follow below step for create dynamic deshboard:

Data Collection and Preparation:

• Collect all sales data and create a master table in Excel.

Create Tables

Master Table:(MASTER DATA)

• Open Excel and enter your sales data into a new worksheet, named as MASTER DATA.
• Ensure that the data includes fields such as product id,product name,category,unit,purchase price, sales price etc.

Input Table:(INPUT DATA)

• Create INPUT DATA Sheet for INPUT DATA Table.
  Ensure that the data includes fields such as date,product id,quantity,payment mode,sale type, discount,product name,category,unit,purchase price,sales price, total purchase, total sales,day,month, year etc.
• Arrange the data in columns with headers for each field.
  use master table data and fatch all detail using VLOOKUP Formulas to fill detail of all column like total sale,purchase. get day, month, year using date formula.
• convert sheet data as table. and give name INPUT DATA as InputData.

Pivot Table:

• Select INPUT DATA Sheet.
• Go to the “Insert” tab on the Excel ribbon.
• Click on “PivotTable” and open the dropdown menu, select From_Table/Range.
• Choose where you want the PivotTable to be placed (e.g., a new worksheet or existing worksheet).
  Choose New Worksheet and rename as ANALYSIS.
• Click “OK” to create the PivotTable.

Design Layout

Design the Pivot Table:

• In the PivotTable Fields pane, drag and drop the fields from the InputData Table into the Rows and Values are as as needed. For example, total sale day wise, year wise, total purchase,total sale profit,top product, top category, sale type(online,offline), wholeseller, retailer sales etc.(For Better understanding watch video and practice step by step).
• You can also apply filters, slicers, and conditional formatting to make your dashboard interactive and visually appealing.
• Experiment with different arrangements and configurations to display the sales data effectively.

Create Dashboard Layout:

• Create deshboard in powerpoint and copy and paste, that design view in excel sheet deshboard sheet, and adjust layout according to area.
• Insert charts, graphs, and other visualizations based on the data from your PivotTable. Use Excel’s built-in chart tools to create bar charts, line graphs, pie charts, etc.
• Link the dashboard components to the PivotTable so that they update dynamically as the underlying data changes.

Make Dashboard Interactive:

Utilize Excel features like slicers, dropdown lists, and buttons to allow users to interact with the dashboard.
Connect these interactive elements to your PivotTable to enable users to filter and analyze the sales data dynamically.

Finalize and Test:

• Review your dashboard to ensure that it accurately reflects the sales data and meets your requirements.
• Test the interactivity and responsiveness of the dashboard to ensure a smooth user experience.
• Make any necessary adjustments or refinements based on feedback or testing results..

Update Data Regularly:

• Periodically update the MASTER DATA table with new sales data.
• Refresh the PivotTable and dashboard to reflect the latest data by right-clicking within the PivotTable and selecting “Refresh.”

Basic Keypoint to  create deshboard

Chapter 1: The Need for a Dynamic Sales Dashboard

The Power of Visual Insights
Explore the significance of visualizing sales data in a dynamic dashboard, showcasing how it transforms raw numbers into actionable insights.

Chapter 2: Excel as the Canvas

Excel’s Canvas: A Blank Slate
Introduce Excel as the versatile canvas where the sales dashboard will come to life. Discuss the familiarity and accessibility that Excel offers to users.

Chapter 3: Key Metrics to Track

Sales Revenue

Identify the primary metric – sales revenue – and discuss strategies for displaying it dynamically on the dashboard.

Customer Acquisition and Retention

Explore the importance of tracking customer acquisition and retention rates, and design dynamic components to represent these key metrics.

Top Products or Services

Highlight the significance of showcasing top-performing products or services on the dashboard, driving focus to key revenue generators.

Chapter 4: Designing the Dashboard Layout

Dashboard Structure

Guide users through the layout design, emphasizing clarity, simplicity, and an intuitive flow that facilitates easy understanding.

Interactive Elements

Introduce interactive elements such as dropdown menus, slicers, and buttons, making the dashboard user-friendly and adaptable to varying data scenarios.

Chapter 5: Dynamic Data Connections

Live Data Feeds

Explore methods for establishing live data feeds or connections to ensure the dashboard is dynamically updated as new sales data becomes available.

Pivot Tables and Charts

Dive into the creation of pivot tables and charts that dynamically adjust based on selected criteria, providing a comprehensive and flexible view of sales performance.

Chapter 6: Drill-Down Capabilities

Regional and Product-specific Insights

Implement drill-down capabilities that allow users to dive deeper into regional or product-specific insights, enhancing the granularity of the dashboard.

Chapter 7: Real-time Updates and Alerts

Automation for Real-time Updates

Explore automation features that enable real-time updates, ensuring that the sales dashboard is always current and reflective of the latest data.

Threshold Alerts

Discuss the implementation of threshold alerts to notify users when certain sales metrics fall below or exceed predefined thresholds.

Chapter 8: User Training and Documentation

User-Friendly Guides

Provide user-friendly guides and documentation to ensure that all stakeholders can leverage the dynamic sales dashboard effectively.

Chapter 9: Real-world Applications

Sales Meetings and Strategy Sessions

Illustrate how the dynamic sales dashboard becomes an invaluable tool in sales meetings, strategy sessions, and collaborative decision-making.

Conclusion: Empowering Sales Excellence

Harnessing Data for Success

Summarize the transformative power of a dynamic sales dashboard, empowering sales teams and decision-makers with actionable insights for continuous success.

Additional Resources

– Excel templates for dynamic sales dashboards.
– Links to advanced Excel tutorials for dashboard design
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